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Plan Your Meeting

PassKey Details

Hyatt Regency Dallas is pleased to offer meeting planners Passkey-enabledsm meeting and group reservations management solutions.
Click here[click here] for Passkey sample reports
Click here[click here] for a Passkey demo
EASY AND CONVENIENT RESERVATIONS
FOR YOUR GROUP
· Seamless access to hotel reservations, at the negotiated rate, from your group's website or other internet locations of your choosing
· Event-specific reservation website with detailed hotel information, including descriptions and photos of the hotel's guestrooms and amenities
· Interactive and secure shopping environment that presents only your blocked inventory
· The ability to make, modify and cancel reservations online as necessary
· Automated, immediate confirmations of reservations sent to individual attendees by email or fax
POWERFUL MEETING MANAGEMENT TOOLS
FOR PLANNERS
· Ability to offer an integrated hotel reservation solution with your registration system to provide a one-stop shopping experience for your attendees
· Keep abreast of event block and pick-up information 24/7 from any Internet connection so that you know whether you need to take action to assure your objectives are achieved
· Optional cancellation policies to control booking behavior and reduce wash rates
· Accurate tracking of attendees reservations made after cut-off
· Reduced book-around exposure because attendees are presented your blocked inventory whether they book online, by phone, fax, or mail
·
Enhanced blocked inventory management capabilities, such as:
- Everyone in the housing management process shares the same information in real-time
- Different attendee types can be assigned to specific sub-blocks within the overall event block
- Shoulder nights, pre- and post-event, are presented as well as actual event nights
· Attendee database available to support your marketing communications. Send out latest event news, special incentives, customized marketing messages or other broadcast email
· Deliver rooming lists and attendee information through direct electronic data transfer into the hotel's CRS, eliminating the errors that can occur when information is re-keyed
DIRECT ACCESS TO YOUR GROUP'S INFORMATION
· Tracking of historical information to help in future planning and negotiations
· Track registrations and reservations through real-time reporting
· Direct access to uploading rooming lists with Passkey in preferred format (e.g. CSV, Excel, etc.)
· Ability to make, modify and cancel attendee, VIP and staff reservations as necessary
· Download real-time reports 24/7
· On-demand, real-time reporting of such key information as:
- Block and Pick-up summaries
- Delegate name reports
- Revenue reports
- Booking pace reports
- History reports

To arrange Passkey Meeting Management and Reservation Solutions for your group contact your Hyatt Sales or Convention Services Representative